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Pre-qualification questionnaire

What are PQQ’s?

A pre-qualification questionnaire (PQQ) is a list of questions that a contractor is required to answer when applying for a contract. PQQ’s give companies an efficient way to shortlist suppliers. Once applications have been submitted and PQQ’s are filled in, suppliers will then be scored on a scale based on their answers. PQQ’s also allows you (the contractor) to offer specialised knowledge/competencies before the project begins, this is known as an Early Contractor Involvement (ECI). Prequalification has become a standard in the public sector industry but however can also be quite common in the private sector as well.

Types of PQQ’s

PAS 91

PAS 91 is a prequalification questionnaire that aims to reduce the need for suppliers to fill in multiple pre-qualification questionnaires for their clients. In the construction industry for example, the PAS 91 is recommended as a minimum standard for construction procurement.

This type of prequalification questionnaire has been developed by the British Standards Institute (BSI), meaning that the questions have been defined and set by the Government.

Generally, in a prequalification questionnaire, your organisation may be profiled in some of (not limited to) the following areas:

  • Environmental Policy
  • Social Policy
  • Finances
  • Health and Safety

SQ’s (Standard Selection Questionnaire)

The Standard Selection Questionnaire is a self-declaration that you, the supplier, do not meet any of the grounds for exclusion. If it turns out that there are grounds for exclusion, you will then be given the opportunity to explain the background and any measures you have taken to rectify the situation.

The Standard Selection Questionnaire aims to simplify the supplier selection process for smaller firms across the public sector.

  • Section 1: Basic Company Information
  • Section 2: Mandatory and Discretionary Exclusions
  • Section 3: Selection Questions

10 Tips for PQQ’s

  1. Read the instructions carefully: Make sure you understand the requirements and format of the questionnaire before you begin.
  2. Gather all necessary information: Collect all of the information and documents required to complete the questionnaire, such as financial statements and certifications.
  3. Tailor your response: Customize your answers to align with the specific needs of the organisation issuing the questionnaire.
  4. Be honest and transparent: Provide accurate and complete information, even if it reflects poorly on your company.
  5. Be concise and to the point: Use simple and direct language to answer the questions and avoid unnecessary detail.
  6. Follow the right format: Make sure your responses are organized and easy to read, and that you have answered all questions fully.
  7. Provide Evidence: Back up claims and answers with data and other documentation.
  8. Proofreading and editing: Double-check your work for errors and ensure that your responses are clear and easy to understand.
  9. Meet deadline: Submit your questionnaire on time, as late submissions may not be accepted.
  10. Ask for help: If you have any questions about the questionnaire or need help completing it, don't hesitate to reach out to the organisation issuing it for guidance.